How to Correct a Time Entry in Workday

Access the Workday homepage

Open Workday in your web browser. The homepage displays several worklets, including Dashboards, Inbox, My Team, Time Off, Time, Pay, Compensation, Performance, Team Time Off, Talent, Benefits, Personal Information, and Time Tracking Dashboard. Locate the My Team worklet to begin managing time for your direct reports.

Select the direct report

Click the My Team worklet, then find the direct report whose time you want to correct (for example, Robert Thomas). Click the Related Actions icon (the small menu or three dots) next to the employee's name.

Open the Time and Leave actions menu

Hover over Time and Leave in the Actions menu to reveal a submenu of available actions and reports, such as:

• Enter Time for Worker
• Review Time by Week for Worker
• Submit Time
• View Time Calendar
• Enter Time Off
• Correct Time Off
• View Time Off Balance
• View Time Off Results by Period
• View Calculated and Override Balances
• View Carryover Balances
• View Leave Results

Open the time entry screen

Click Enter Time for Worker from the submenu to begin correcting time for the selected employee.

Select the date to correct

On the Enter Time screen for the employee, select the week and the specific date you want to correct, then click OK. The screen displays the days of the selected week, each with options to add time blocks.

Add a time block

Click the plus (+) symbol next to the day you want to correct (for example, Monday, 9/14). A new row appears for time entry.

Enter time details

The Time Type field defaults to "Regular." If needed, click the menu to select a different time entry or time off code, then enter the In and Out times for the work period (for example, In: 07:58 AM, Out: 12:03 PM).

Select the Out Reason

Click the drop-down arrow in the Out Reason field and select the appropriate reason for the end of the work block (for example, "Meal" for a meal break). If the block ends for any reason other than a meal break, select "Out" as the reason.

You can add additional time blocks for the same day by clicking the plus (+) symbol again and filling in the new row as needed.

Remove an incorrect time entry row

To delete a time entry row, click the minus (–) sign to the left of the row you want to remove. This immediately removes the selected time block from the day.

Correct or add a time block

Click in any In or Out column for the appropriate day to add or modify a time block. Enter the start and end times for the work period — for example, In: 12:58 PM and Out: 05:05 PM for an afternoon shift — and select the appropriate Out Reason (for example, "Out" for end of shift). Workday automatically calculates the hours worked. You can correct time entries for the current pay period or the previous pay period, except for approved time off.

Note: Once time off has been approved, it cannot be edited directly on the time card. To adjust approved time off, submit a time adjustment form to HR, available on Pulse.

Enter time off for an associate

On the same Enter Time screen, click the plus (+) symbol for the day you want to enter time off. In the new row, click the Time Type menu and select the appropriate time off code (for example, "PTO Unscheduled" for a sick day).

Enter the number of hours for time off

In the Quantity column, enter the number of hours the employee was scheduled to work that day (for example, enter "8" for a full day).

Save your changes

After entering or correcting time, click Next at the bottom left of the screen. Review your entries, then click Save to confirm and store the changes.

Submit the time card for your associate

Once all time entries for the week are complete, submit the time card on behalf of your associate. Return to the Workday homepage, click the My Team worklet, and click the Related Actions icon next to the associate's name. Hover over Time and Leave and select Submit Time from the submenu.

Select the week to submit

On the Submit Time screen, select the week you want to submit for approval, then follow the prompts to complete the submission.

Review weekly totals before submission

Carefully review the totals for the week before submitting. The page displays the date range being submitted (for example, September 13 – September 19, 2015) and total hours for each category:

• Regular Time: 8.266667
• Overtime: 0
• Double Time: 0
• Time Off: 8
• Grand Total: 16.266667

Confirm that all hours worked and time off are accurately recorded, and optionally enter comments in the provided comment box.

Submit and approve the time card

Click the green Submit button at the bottom left of the screen, then press OK if prompted to confirm submission. As a manager, submitting the time card also approves it, so no additional approval step is required.

After submission, you return to the Workday home page, which displays the main worklets, including Dashboards, Inbox, My Team, Time Off, Time, Team Time Off, Pay, Compensation, Performance, Team Performance, Talent, Benefits, Personal Information, and Time Tracking Dashboard.