How to Create a User in Oracle EBS

Open the Oracle EBS login page

Launch your web browser and go to the Oracle EBS login URL. The login screen shows fields for User Name and Password, plus options for Accessibility and Language.

Log in as a system administrator

Enter the user name of an account with the System Administrator responsibility, for example sysadmin. Enter its password, then click Login. The system authenticates you and opens the Oracle Applications Home Page.

Open the System Administrator responsibility

On the Oracle Applications Home Page, find the Main Menu on the left. Click System Administrator.

Navigate to the user definition form

Expand the System Administrator menu tree to reach the form where you create a user in Oracle EBS:

1. Click Security.
2. Under Security, click User.
3. Under User, click Define.

The full path is System Administrator > Security > User > Define.

Review the Users form

The Users form opens. It contains the following fields and areas:

• User Name, Password, Description, and Status
• Password Expiration options: Days, Accesses, and None
• Person, Customer, Supplier, E-Mail, and Fax
• Effective Dates (From and To)
• Tabs for Direct Responsibilities, Indirect Responsibilities, and Securing Attributes
• A table for assigning responsibilities, with Application, Description, Security Group, and Effective Dates

Enter the user name and password

In the User Name field, enter the user name you want, for example SMITH. In the Password field, enter a secure password. The password is hidden after you enter it. Fill in other fields as required, such as Description and Status.

Re-enter the password to confirm it

After you enter the password, the field is masked. This is expected. The system prompts you to re-enter the password to verify it.

Enter the same password again in the prompt, then press Tab. The cursor moves to the Description field.

Enter a description for the user

In the Description field, enter a note or reason for creating the user, according to your organization's process or approval. For example: as per approval the user smith is created.

Set password expiration (optional)

If you need a password expiration policy, go to the Password Expiration section. Select Days and enter the number of days the password stays valid. For example, enter 5. The password then expires 5 days from the effective start date, such as 14-JAN-2018.

If the password should not expire, select None.

Assign a responsibility to the user

Open the Direct Responsibilities tab, which is the default tab. Then assign a responsibility:

1. Click in the Responsibility field to open the Responsibilities selection window.
2. Search for the responsibility. Enter a partial value, or enter % to list all responsibilities. Listing all of them may take time.
3. Select the responsibility you need, for example System Administrator.
4. Click OK.

The Effective Dates field defaults to the current date. You can change it if needed.

Assign the Application Developer responsibility

Add another responsibility the same way. In the Responsibilities selection window, search for and select Application Developer, then click OK. The responsibility now appears in the user's list of assigned responsibilities.

Assign all the responsibilities the user's role needs, and review all entries before you save the user record.

Close the user creation window

After you assign all required responsibilities, close the user creation form to complete the process.

Log out of the sysadmin account

Before you test the new user, log out of the sysadmin account. On the Oracle E-Business Suite Home Page, click Logout, usually at the top right. Wait for the login screen to appear.

Log in as the new user

On the login screen, enter the new credentials:

• User Name: smith
• Password: the password you set during user creation

Click Login. If your browser prompts you to save the password, you can choose to do so.

Change the password on first login

On first login, the system may prompt the user to change the password. Enter the following:

• Current Password: the password the administrator provided
• New Password: a new password of at least 6 characters
• Re-enter New Password: the same new password, to confirm it

Click Submit to save. If you see an error, check that you entered the current password correctly.

Verify the user and assigned responsibilities

After a successful login and password change, the Oracle Applications Home Page opens. Check the following:

• The Application Developer responsibility appears in the Main Menu.
• The Worklist shows any notifications or tips relevant to the user.
• The top right shows "Logged In As SMITH", which confirms the correct user.

Test access to the assigned responsibility

Expand the Application Developer menu to check access to its sub-functions: Profile, Flexfield, Concurrent, Application, Attachments, and Other. Make sure the user can reach the features as intended.