Vehicle Inspection Checklist

Use this template to document pre-trip and post-trip inspections for buses, vans, rail vehicles, or fleet assets.

Template Metadata

Vehicle Details

Capture vehicle ID, mileage, route/run, depot, operator, and inspection time.

Notes

[Add context, assumptions, exceptions, evidence links, screenshots, calculations, or reviewer comments.]

Exterior Checks

Include tires, lights, mirrors, doors, leaks, body damage, destination signs, and charging or fueling status.

Notes

[Add context, assumptions, exceptions, evidence links, screenshots, calculations, or reviewer comments.]

Interior Checks

Include seats, flooring, handrails, HVAC, fare equipment, cameras, cleanliness, and accessibility equipment.

Notes

[Add context, assumptions, exceptions, evidence links, screenshots, calculations, or reviewer comments.]

Safety Equipment

Verify fire extinguisher, first aid kit, triangles, radio, emergency exits, and alarms.

Notes

[Add context, assumptions, exceptions, evidence links, screenshots, calculations, or reviewer comments.]

Defects and Restrictions

Classify defects by severity, note whether vehicle is roadworthy, and define escalation.

Notes

[Add context, assumptions, exceptions, evidence links, screenshots, calculations, or reviewer comments.]

Operator and Maintenance Sign-Off

Capture signatures, timestamps, and work order references. Use checklist tables with Pass/Fail/NA columns.

Notes

[Add context, assumptions, exceptions, evidence links, screenshots, calculations, or reviewer comments.]

Review and Signoff

Document review conclusions, approvals, unresolved items, and next review date.