How to Post a Non-PO Vendor Invoice with FB60 in SAP S/4HANA

Launch SAP and prepare for invoice entry

Open the SAP Logon application from your desktop and log into your SAP environment.

Access the FB60 transaction

Enter transaction code FB60 in the command field and press Enter. The Enter Vendor Invoice: Company Code H001 screen appears, ready for data entry.

Select the vendor

Click the search icon next to the Vendor field to open the vendor selection window. Enter your company code (for example, H001) and press Enter to display the list of vendors.

Locate the vendor that matches your invoice copy. For example, select ASHOK IRON INDIA PVT LTD with vendor code 100106.

Enter invoice and posting dates

In the Invoice Date field, enter the date shown on the vendor's invoice (for example, 05.09.2022).

In the Posting Date field, enter the date you are posting the invoice (for example, 08.09.2022), then enter the invoice number as it appears on the vendor's invoice (for example, "XYZ12345").

Enter invoice amounts, tax, and select tax code

In the Amount field, enter the total invoice amount including tax. For example, enter 5500.

In the Tax amount field, enter the tax portion of the invoice — for example, 500 (representing a 10% tax rate). In the Tax code field, select the appropriate tax code from the dropdown, such as V1 (Input tax 10%).

Enter the G/L account for the expense

In the G/L acct field, enter the General Ledger account that corresponds to the nature of the expense. For example, enter 400301 for "TA expenses".

If needed, use the dropdown to search and select from available accounts, such as:

• Cash Disc Given
• Tax exp
• Forex Loss Account
• Postage & courier
• Rent Account
• Salary Account
• Stationery expenses
• Electricity exp

In the Amount in doc.curr. field, enter the base amount excluding tax — for example, 5000.

Enter value date, text, and cost center

In the Value date field, enter the date for value posting — for example, 08.09.2022 (today's date).

In the Text field, enter a mandatory description or note for the entry, such as "Test" or another relevant description. In the Cost center field, enter the appropriate cost center code for the department or project, then press Enter to confirm your entries.

Double-check all the values entered so far against the vendor invoice and your company's accounting guidelines before proceeding.

Adjust for non-tax-relevant G/L accounts and finalize posting

If the selected G/L account is not tax-relevant, remove the tax code from the Tax code field. SAP displays a message such as "Account is not tax-relevant, tax code will be ignored." Remove the tax code from both the header and line item sections if present.

Since the tax code is no longer required, clear the Tax amount field as well. Then update the Amount field with the total invoice amount, including any tax — for example, enter 5000 as the total if there is no tax split.

In the Text field, enter a description such as "Test" to satisfy SAP's validation requirements.

Before posting, confirm the following:

• The Amount field matches the invoice total.
• The Tax amount and Tax code fields are empty if not required.
• The Cost center and Text fields are filled in as required.
• The Bal. (balance) field at the top of the screen shows 0,00, confirming the entry is balanced and ready for posting.

Click the Simulate button (or press F9) to preview the posting and verify that all entries are correct. Once confirmed, click the Post button to finalize the entry.

A confirmation message appears at the bottom of the screen, such as "Document 2200023 was posted in company code H001."