How to Change a Sales Order with VA02 in SAP S/4HANA

When you need to update an existing sales order—correct a customer reference, swap a material, adjust pricing, or change the delivering plant—you can do this directly in SAP using transaction code VA02. This guide walks you through how to change a sales order with VA02 in SAP, from opening the order to confirming and saving your changes.

Prerequisites

Before you begin, keep the following in mind:

• You can only edit a sales order that already exists in the system. New orders are created through a different transaction.
• Editable fields in a sales order typically include Customer Name, Quantity, Material, Amount, Plant, and other order-specific fields as required.
• If a delivery or invoice has already been created for the sales order, you cannot edit it directly. You must first reverse the Post Goods Issue (PGI) before making any changes.

Open the sales order in VA02

1

Enter transaction code VA02

From the SAP Easy Access screen, enter VA02 in the command field and press Enter. This transaction opens the Change Sales Document screen, where you can begin editing.

2

Enter the order number or search for it

In the Change Sales Document screen, enter the sales order number in the Order field. If you don't know the exact number, use the available search criteria—such as Purchase Order No., Sold-to party, Delivery, Billing Document, WBS Element, or Material—and click Search to locate the order.

Edit customer reference and reference date

4

Update the customer reference fields

In the Change Sales Order: Overview screen, locate the Cust. Reference and Cust. Ref. Date fields. Enter the customer reference and the corresponding reference date, then confirm that the changes are reflected in the respective fields.

5

Edit payment terms, incoterms, and location

In the same overview screen, locate the Pymt Terms field and confirm it shows the correct payment terms (for example, terms specifying a number of days from material receipt). Edit the Incoterms field and the Inco. Location1 field as needed, and make any other necessary updates to fields such as Order Reason or Sales Area.

Change the material

Update pricing conditions

10

Open the conditions tab and set the basic price

Double-click the new material line to open the item details, then go to the Conditions tab. Locate the basic price condition type (for example, ZPR2) and enter the new amount for the basic price. Make sure any other pricing elements, such as taxes or discounts, are updated as needed.

11

Manually update the basic price if allowed

In the Conditions tab, locate the basic price row in the pricing elements table. If the pricing is set to manual, you can enter a new amount directly. If the pricing is automatic, note that the maximum value is fixed and cannot be changed manually.

Change the delivering plant and sold-to party

15

Change the sold-to party

In the Overview screen, locate the Sold-To Party field and enter the new customer code. Press Enter to confirm the change.

16

Acknowledge messages after the customer change

After pressing Enter, acknowledge any information popups that appear—for example, a message indicating taxes have been re-determined, followed by a message indicating freight has been redetermined. Click the green checkmark on each to continue.

Review and confirm changes

18

Review the conditions before finalizing

Do not rely solely on the Conditions tab to judge the final invoice value, as this screen may not reflect all changes or the final state of the order. Verify that the net value, tax, and invoice value are all updated according to the new material and pricing before proceeding.

What's next

By following these steps, you can edit key fields and change the material in an SAP sales order using VA02, keeping pricing and reference information accurate. This approach lets you update existing sales orders directly—adjusting customer references, materials, pricing, plant, and sold-to party—without creating new orders, helping you keep order management streamlined and data accurate.