Skip to content

4.8 on G2

Docsie Video to Docs

Free Planning Template

Free Requirements Document

Detailed requirements for [project/feature]

Background User Stories Functional Requirements Non-Functional Requirements Constraints Acceptance Criteria

Download Word Download PDF Download Markdown

Generate from Video Browse Templates

Requirements Document

Use this template to detailed requirements for [project/feature].

Template Metadata

Field	Details
Category	Planning
Owner	[Team or owner]
Version	[Version number]
Effective Date	[Date]
Review Cycle	[Monthly / Quarterly / Annual / Event-based]
Status	[Draft / In Review / Approved]

Background

Context and motivation for the requirements.

Item	Details	Owner	Status
[Item or requirement]	[Describe the relevant detail, evidence, or decision]	[Owner]	[Open / Complete]
[Item or requirement]	[Describe the relevant detail, evidence, or decision]	[Owner]	[Open / Complete]

Notes

[Add context, assumptions, exceptions, evidence links, screenshots, calculations, or reviewer comments.]

User Stories

User stories in "As a... I want... So that..." format.

Item	Details	Owner	Status
[Item or requirement]	[Describe the relevant detail, evidence, or decision]	[Owner]	[Open / Complete]
[Item or requirement]	[Describe the relevant detail, evidence, or decision]	[Owner]	[Open / Complete]

Notes

[Add context, assumptions, exceptions, evidence links, screenshots, calculations, or reviewer comments.]

Functional Requirements

Specific features and behaviors the system must support.

Item	Details	Owner	Status
[Item or requirement]	[Describe the relevant detail, evidence, or decision]	[Owner]	[Open / Complete]
[Item or requirement]	[Describe the relevant detail, evidence, or decision]	[Owner]	[Open / Complete]

Notes

[Add context, assumptions, exceptions, evidence links, screenshots, calculations, or reviewer comments.]

Non-Functional Requirements

Performance, security, scalability, and other quality requirements.

Item	Details	Owner	Status
[Item or requirement]	[Describe the relevant detail, evidence, or decision]	[Owner]	[Open / Complete]
[Item or requirement]	[Describe the relevant detail, evidence, or decision]	[Owner]	[Open / Complete]

Notes

[Add context, assumptions, exceptions, evidence links, screenshots, calculations, or reviewer comments.]

Constraints

Technical, business, or regulatory constraints.

Item	Details	Owner	Status
[Item or requirement]	[Describe the relevant detail, evidence, or decision]	[Owner]	[Open / Complete]
[Item or requirement]	[Describe the relevant detail, evidence, or decision]	[Owner]	[Open / Complete]

Notes

[Add context, assumptions, exceptions, evidence links, screenshots, calculations, or reviewer comments.]

Acceptance Criteria

Measurable criteria for each requirement. Use IDs for requirements (FR-01, NFR-01). Be specific and testable.

Item	Details	Owner	Status
[Item or requirement]	[Describe the relevant detail, evidence, or decision]	[Owner]	[Open / Complete]
[Item or requirement]	[Describe the relevant detail, evidence, or decision]	[Owner]	[Open / Complete]

Notes

[Add context, assumptions, exceptions, evidence links, screenshots, calculations, or reviewer comments.]

Review and Signoff

Document review conclusions, approvals, unresolved items, and next review date.

Role	Name	Date	Notes
Preparer	[Name]	[Date]	[Notes]
Reviewer	[Name]	[Date]	[Notes]
Approver	[Name]	[Date]	[Notes]

Template Structure

What the Requirements Document Includes

Use this planning template as a starting point, then customize each section to match your internal workflow, evidence, and signoff needs.

1

Background

Context and motivation for the requirements.

2

User Stories

User stories in "As a... I want... So that..." format.

3

Functional Requirements

Specific features and behaviors the system must support.

4

Non-Functional Requirements

Performance, security, scalability, and other quality requirements.

5

Constraints

Technical, business, or regulatory constraints.

6

Acceptance Criteria

Measurable criteria for each requirement. Use IDs for requirements (FR-01, NFR-01). Be specific and testable.

Recommended Structure

Write a Requirements Document. Structure with:

Background

Context and motivation for the requirements.

User Stories

User stories in "As a... I want... So that..." format.

Functional Requirements

Specific features and behaviors the system must support.

Non-Functional Requirements

Performance, security, scalability, and other quality requirements.

Constraints

Technical, business, or regulatory constraints.

Acceptance Criteria

Measurable criteria for each requirement.

Use IDs for requirements (FR-01, NFR-01). Be specific and testable.

Example Filled Template

Requirements: Multi-Factor Authentication (MFA)

Author: Security Team | Version: 1.2 | Status: Approved

Background

Customer security audits consistently request MFA support. Our enterprise tier requires SOC 2 compliance, which mandates MFA for administrative access. This feature will support TOTP-based authentication as a second factor.

User Stories

US-01: As a user, I want to enable 2FA on my account so that my account is protected even if my password is compromised.
US-02: As an org admin, I want to require 2FA for all members so that our organization meets compliance requirements.
US-03: As a user who lost their device, I want to use recovery codes so that I can regain access to my account.

Functional Requirements

ID	Requirement	Priority
FR-01	System SHALL support TOTP (RFC 6238) as a second factor	Must
FR-02	System SHALL generate 10 single-use recovery codes during setup	Must
FR-03	System SHALL allow org admins to enforce MFA for all members	Must
FR-04	System SHALL provide a QR code for authenticator app setup	Must
FR-05	System SHOULD support WebAuthn/FIDO2 security keys	Should
FR-06	System MAY support SMS as a fallback second factor	Could

Non-Functional Requirements

ID	Requirement	Target
NFR-01	MFA verification must complete within 500ms	p99 < 500ms
NFR-02	TOTP secret must be encrypted at rest	AES-256
NFR-03	Failed MFA attempts must be rate-limited	5 attempts / 15 min
NFR-04	MFA setup must work on all supported browsers	Chrome, Firefox, Safari, Edge

Acceptance Criteria

[ ] User can enable TOTP 2FA and verify with a code from their authenticator app
[ ] User can log in with password + TOTP code
[ ] Org admin can toggle "Require MFA" and all members are prompted on next login
[ ] User can use a recovery code when authenticator is unavailable
[ ] After 5 failed MFA attempts, account is locked for 15 minutes

Skip Manual Drafting

Generate a Requirements Document from a Video

Record a walkthrough, training session, or process demonstration. Docsie AI turns it into structured documentation using this template as the starting framework.

Generate from Video See Video-to-Docs

Use the template manually, or let Docsie generate the first draft from source footage.

DOCX, PDF, and Markdown downloads

Works with process and training videos

More Planning Templates

Implementation Guide

How we set up [system] for [client]

Project Charter

Project initiation defining objectives and scope

Troubleshooting Guide

How to resolve [problem]

Template FAQ

Requirements Document FAQ

Common questions about using and generating a requirements Document.

Using This Template

Q: What is a requirements Document?

A: A requirements Document is a structured document for detailed requirements for [project/feature].

Q: Can I download this requirements Document as Word or PDF?

A: Yes. This page includes free downloads in DOCX, PDF, and Markdown formats so you can edit, share, or import the template into your documentation system.

Q: Can Docsie generate this from a video?

A: Yes. Upload a process walkthrough, training recording, or screen capture to Docsie, then use this template structure to generate a first draft automatically.