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Free Safety Management Audit Template

Download a free safety management audit template in Word, PDF, or Markdown. Or turn any video into safety management audit template with Docsie AI — auto-fills every required field.

Audit Scope Audit Criteria Findings Non-Conformities Corrective Actions Verification

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Safety Management Audit

Use this template to audit vessel or company compliance with the safety management system and ISM Code controls.

Template Metadata

Field	Details
Category	Maritime & Shipping
Owner	[Team or owner]
Version	[Version number]
Effective Date	[Date]
Review Cycle	[Monthly / Quarterly / Annual / Event-based]
Status	[Draft / In Review / Approved]

Audit Scope

Identify vessel or office, audit dates, auditor, areas reviewed, and exclusions.

Item	Details	Owner	Status
[Item or requirement]	[Describe the relevant detail, evidence, or decision]	[Owner]	[Open / Complete]
[Item or requirement]	[Describe the relevant detail, evidence, or decision]	[Owner]	[Open / Complete]

Notes

[Add context, assumptions, exceptions, evidence links, screenshots, calculations, or reviewer comments.]

Audit Criteria

Reference SMS manuals, ISM Code elements, flag requirements, class requirements, and company procedures.

Item	Details	Owner	Status
[Item or requirement]	[Describe the relevant detail, evidence, or decision]	[Owner]	[Open / Complete]
[Item or requirement]	[Describe the relevant detail, evidence, or decision]	[Owner]	[Open / Complete]

Notes

[Add context, assumptions, exceptions, evidence links, screenshots, calculations, or reviewer comments.]

Evidence Reviewed

List drills, logs, permits, maintenance records, certificates, crew interviews, and observations.

Item	Details	Owner	Status
[Item or requirement]	[Describe the relevant detail, evidence, or decision]	[Owner]	[Open / Complete]
[Item or requirement]	[Describe the relevant detail, evidence, or decision]	[Owner]	[Open / Complete]

Notes

[Add context, assumptions, exceptions, evidence links, screenshots, calculations, or reviewer comments.]

Findings and Non-Conformities

Classify conformity, observation, minor non-conformity, major non-conformity, and best practice.

Item	Details	Owner	Status
[Item or requirement]	[Describe the relevant detail, evidence, or decision]	[Owner]	[Open / Complete]
[Item or requirement]	[Describe the relevant detail, evidence, or decision]	[Owner]	[Open / Complete]

Notes

[Add context, assumptions, exceptions, evidence links, screenshots, calculations, or reviewer comments.]

Corrective Action Plan

Assign root cause, corrective action, owner, due date, and evidence required.

Item	Details	Owner	Status
[Item or requirement]	[Describe the relevant detail, evidence, or decision]	[Owner]	[Open / Complete]
[Item or requirement]	[Describe the relevant detail, evidence, or decision]	[Owner]	[Open / Complete]

Notes

[Add context, assumptions, exceptions, evidence links, screenshots, calculations, or reviewer comments.]

Verification and Closure

Define follow-up method, target closeout date, and management review. Keep findings objective and tied to evidence.

Item	Details	Owner	Status
[Item or requirement]	[Describe the relevant detail, evidence, or decision]	[Owner]	[Open / Complete]
[Item or requirement]	[Describe the relevant detail, evidence, or decision]	[Owner]	[Open / Complete]

Notes

[Add context, assumptions, exceptions, evidence links, screenshots, calculations, or reviewer comments.]

Template Guide

How to Use the Safety Management Audit Template

When to Use This Template

Deploy this template during ISM Code external audits, internal SMS reviews, or pre-certification inspections.

Annual internal safety management system audits required by ISM
External flag state or classification society certification audits
Post-incident investigations requiring formal documented compliance review

What This Template Covers

This template produces a complete maritime safety audit report linking findings to regulatory compliance.

Audit scope defining vessel identity, dates, ISM elements reviewed
Evidence-based findings classified by severity with ISM Code references
Corrective action plans assigning owners, due dates, closure verification

Common Pitfalls to Avoid

Most maritime audits fail when findings lack objective evidence or miss ISM regulatory mapping.

Vague observations without citing specific SMS procedures or logs
Classifying non-conformities incorrectly, risking certification delays or detentions
Missing root cause analysis linking findings to systemic failures

Template Structure

What the Safety Management Audit Template Includes

Use this maritime & shipping template as a starting point, then customize each section to match your internal workflow, evidence, and signoff needs.

1

Audit Scope

Identify vessel or office, audit dates, auditor, areas reviewed, and exclusions.

2

Audit Criteria

Reference SMS manuals, ISM Code elements, flag requirements, class requirements, and company procedures.

3

Evidence Reviewed

List drills, logs, permits, maintenance records, certificates, crew interviews, and observations.

4

Findings and Non-Conformities

Classify conformity, observation, minor non-conformity, major non-conformity, and best practice.

5

Corrective Action Plan

Assign root cause, corrective action, owner, due date, and evidence required.

6

Verification and Closure

Define follow-up method, target closeout date, and management review. Keep findings objective and tied to evidence.

Recommended Structure

Write a Safety Management Audit report for a maritime operation. Structure with these Markdown sections:

Audit Scope

Identify vessel or office, audit dates, auditor, areas reviewed, and exclusions.

Audit Criteria

Reference SMS manuals, ISM Code elements, flag requirements, class requirements, and company procedures.

Evidence Reviewed

List drills, logs, permits, maintenance records, certificates, crew interviews, and observations.

Findings and Non-Conformities

Classify conformity, observation, minor non-conformity, major non-conformity, and best practice.

Corrective Action Plan

Assign root cause, corrective action, owner, due date, and evidence required.

Verification and Closure

Define follow-up method, target closeout date, and management review.

Keep findings objective and tied to evidence.

Example Filled Template

Safety Management Audit: MV Harbor Star

Audit Scope

Internal SMS audit conducted on 2026-04-22 during port stay at Port West. Areas reviewed: bridge procedures, permits, drills, and planned maintenance.

Findings and Non-Conformities

Ref	Type	Finding	Evidence
A-01	Minor NC	Enclosed space drill overdue by 9 days	Drill matrix March-April
A-02	Observation	Permit closeout fields inconsistently completed	Hot work permits HW-14 to HW-17

Corrective Action Plan

Action	Owner	Due
Conduct enclosed space drill and refresh drill tracker	Chief Officer	2026-04-25

Video to Document

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Template FAQ

Safety Management Audit Template FAQ

Common questions about downloading and generating a safety management audit template.

Using This Template

Q: What is a safety management audit template?

A: A safety management audit template is a structured document for audit vessel or company compliance with the safety management system and ism code controls.

Q: Is the safety management audit template really free?

A: Yes. The safety management audit template is completely free to download in Word (DOCX), PDF, and Markdown formats. No signup or credit card required to download.

Q: How do I turn a video into a safety Management Audit?

A: Upload a process walkthrough, training recording, or screen capture to Docsie. The AI analyzes the video and generates a complete safety Management Audit using this template's structure — every required field auto-filled from the footage.

Q: Can I edit the safety management audit template after downloading?

A: Yes. The DOCX format opens in Microsoft Word or Google Docs. The Markdown format imports into Notion, Confluence, Docsie, or any markdown editor. Customize fields, add your branding, and adapt to your internal workflow.