4.8
on G2
Common Questions
Q: Does Notion's Plus plan include AI in 2026?
A: No — following Notion's May 2025 restructuring, the Plus plan ($10/user/month annual) includes only 20 AI trial responses as a one-time demo. Full Notion AI, including GPT-4, Claude 3.7, AI Agents, and Enterprise Search, requires the Business tier at $20/user/month. Teams that previously paid for the standalone AI add-on were grandfathered, but new customers must upgrade to Business for any meaningful AI capability.
Q: Why is Guidde Business capped at 5 creators?
A: Guidde's Business plan ($44/creator/month or $35/creator/month annual) is explicitly limited to a maximum of 5 creators. Any team needing more than 5 content creators must negotiate a custom Enterprise contract with no published pricing. This design pushes growing teams into Enterprise sooner than expected, making total cost of ownership difficult to predict when planning content team expansion.
Q: What happens to Guidde videos on the free plan?
A: Free plan videos include a Guidde watermark and cannot be downloaded or exported. The 25-video limit applies to total videos created — not monthly — so free plan users can run out of capacity permanently. Upgrading to Pro ($20/creator/month) removes the watermark and enables MP4, GIF, and PPT export, but desktop capture still requires the Business tier at $44/creator/month.
Q: Can I use Guidde and Notion together?
A: Yes — Guidde integrates natively with Notion, allowing you to embed Guidde video guides directly inside Notion pages. This is a common workflow for product and customer success teams who use Notion as their internal wiki and Guidde for visual how-to content. However, this combination still lacks external client portals, version control depth, and scalable multilingual documentation delivery.
Q: Is there a better alternative to both Guidde and Notion for documentation at scale?
A: Docsie addresses the primary gaps shared by both tools — multi-tenant client portals, video-to-documentation conversion from any video source, 100+ language auto-translation, and workspace-based pricing that doesn't charge per creator or per seat. Where Guidde creates new tutorial videos and Notion manages internal content, Docsie converts any existing content into structured knowledge bases delivered through branded portals with built-in LMS, autonomous agents, and real-time compliance monitoring. It's particularly well-suited for consulting firms, implementation partners, and enterprises serving multiple clients from one documentation system.
Q: Which tool has better pricing for a 20-person team?
A: For a 20-person team, Notion Business costs $400/month (annual rate) and includes full AI — making it the more straightforward choice if internal workspace collaboration is the primary need. Guidde Business at $44/creator/month would cost $880/month for 20 creators and requires an Enterprise conversation since Business is capped at 5. If your team needs documentation management beyond internal wikis or video tutorials — including external delivery, version control, or multilingual content — Docsie's Organization plan at $750/month covers up to 90 users with 2 million AI credits monthly, which typically offers better economics and broader capability.
Deep Dive
Guidde's Free plan is genuinely useful with 25 full videos, but value drops sharply once you hit paid tiers. Pro ($20/creator/month) unlocks unlimited videos without voiceover or desktop capture, while Business ($44/creator/month) is needed for core AI features — and is capped at 5 creators. Notion's Plus plan ($10/user/month) is affordable but ships with only 20 AI trial responses — effectively no AI at all. To unlock full GPT-4 and Claude 3.7 capabilities, teams must upgrade to Business at $20/user/month, doubling their per-seat cost. Neither tool delivers full value without reaching its more expensive tier.
Guidde's per-creator model punishes growth. A 10-person content team on Business pays $440/month, and crossing the 5-creator cap forces an Enterprise negotiation with no published pricing. Notion scales more predictably at $20/user/month on Business, but a 50-user team pays $1,000/month just to access AI features — plus AI Agents and Enterprise Search require that same tier. For agencies or consultancies serving multiple clients, neither tool's pricing model accounts for external delivery. Both tools charge for internal seats regardless of how many external users consume the documentation, making client-facing use cases disproportionately expensive.
Guidde's most significant hidden cost is the feature ceiling. Teams that outgrow Business (5 creators) face opaque Enterprise pricing, and critical features like auto-translation, SSO, and advanced analytics are all Enterprise-only. Notion's May 2025 restructuring eliminated the standalone AI add-on — teams on Plus who previously paid $10/user for AI must now upgrade to Business ($20/user) to retain any meaningful AI capability. That's a 100% price increase for AI-dependent workflows. Both tools also lack version control depth, multi-tenant delivery, and content localization infrastructure — gaps that often require purchasing additional tools, adding to total cost of ownership.
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