On-Premises

Master this essential documentation concept

Quick Definition

Software or infrastructure that is installed and run on a company's own physical servers and hardware, rather than hosted by a third-party cloud provider.

How On-Premises Works

graph TD A[Root Concept] --> B[Category 1] A --> C[Category 2] B --> D[Subcategory 1.1] B --> E[Subcategory 1.2] C --> F[Subcategory 2.1] C --> G[Subcategory 2.2]

Understanding On-Premises

Software or infrastructure that is installed and run on a company's own physical servers and hardware, rather than hosted by a third-party cloud provider.

Key Features

  • Centralized information management
  • Improved documentation workflows
  • Better team collaboration
  • Enhanced user experience

Benefits for Documentation Teams

  • Reduces repetitive documentation tasks
  • Improves content consistency
  • Enables better content reuse
  • Streamlines review processes

Documenting On-Premises Infrastructure Through Video Walkthroughs

Many technical teams rely on recorded walkthroughs, setup sessions, and troubleshooting calls to capture institutional knowledge about their on-premises environments. When a senior engineer configures a new server rack or walks through a network topology, that knowledge often lives exclusively in a video recording — accessible only to those who know it exists and have the patience to scrub through it.

The challenge with on-premises infrastructure is that it changes frequently. Hardware gets replaced, configurations shift, and the engineer who set everything up two years ago may no longer be on the team. If your only record is a 45-minute setup recording buried in a shared drive, new team members have no practical way to find the specific firewall rule or directory path they need during an incident.

Converting those recordings into searchable documentation changes how your team works with on-premises knowledge. A video of a server provisioning walkthrough becomes a structured reference doc with headings, commands, and configuration steps — something you can search at 2 AM when a service goes down, rather than scrubbing through timestamps. This is especially valuable for on-premises setups where there is no vendor support portal to fall back on.

If your team regularly records infrastructure walkthroughs, deployment sessions, or internal training, learn how you can turn those recordings into structured, searchable documentation →

Real-World Documentation Use Cases

Implementing On-Premises in Documentation

Problem

Teams struggle with consistent documentation practices

Solution

Apply On-Premises principles to standardize approach

Implementation

Start with templates and gradually expand

Expected Outcome

More consistent and maintainable documentation

Best Practices

Start Simple with On-Premises

Begin with basic implementation before adding complexity

✓ Do: Create clear guidelines
✗ Don't: Over-engineer the solution

How Docsie Helps with On-Premises

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