HRIS

When your organization rolls out or upgrades an HRIS, training sessions are almost always recorded. It makes sense — walking through payroll configurations, benefits enrollment workflows, or onboarding checklists in real time is easier to show than describe. Those recordings get shared in a drive folder, and teams are expected to reference them when questions come up.

The problem is that HRIS processes are highly task-specific. When a payroll administrator needs to correct a benefits deduction mid-cycle, they don't have time to scrub through a 45-minute Workday training recording to find the relevant two minutes. The same applies to HR coordinators handling a new hire's onboarding steps — the answer is somewhere in the video, but finding it quickly isn't realistic under deadline pressure.

Converting your HRIS training recordings into structured, step-by-step documentation changes how your team actually uses that knowledge. Each process — running payroll, updating employee records, managing time-off policies — becomes a discrete, searchable guide that staff can pull up at the exact moment they need it. This is especially valuable when your HRIS handles sensitive workflows where mistakes have real downstream consequences.

If your team relies on Workday recordings that aren't being fully used, see how you can turn them into practical reference guides your HR, payroll, and finance teams will actually reach for.