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A supplier or manufacturer document declaring that specified goods, materials or services conform to stated requirements, specifications or standards.
A certificate of conformance, often abbreviated CoC, identifies the supplied item and the requirements to which conformance is declared. Its contents depend on the purchase order, specification and applicable quality process.
Check the supplier identity, item or part number, lot or serial reference, stated specification and revision, delivery reference, declaration and authorized sign-off. The reviewer should be able to connect the certificate to the actual supplied item and the correct requirement set.
The certificate records a declaration. Test results, inspection records and other supporting evidence may be separate documents. A certificate of analysis reports analytical or test values; it should not be treated as interchangeable with a declaration of conformance.
Compare the certificate with the requested requirements and approved reference. Investigate missing identifiers, outdated specification revisions or unsupported statements through the organization’s acceptance process.
Docsie document review can help locate deviations and evidence across incoming documentation. The report supports the reviewer’s decision; it does not itself issue a certificate.
Check incoming documentation against an approved reference or rubric and inspect the cited deviations.
The review needs a clear record of incoming inspection.
Match a delivery certificate to the item and purchase specification.
Identify the requirement or reference, record its version, link the supporting material and assign the review owner.
A reviewable record of the evidence, status and required follow-up.
The review needs a clear record of supplier quality review.
Check that a declaration names the required standard and revision.
Identify the requirement or reference, record its version, link the supporting material and assign the review owner.
A reviewable record of the evidence, status and required follow-up.
The review needs a clear record of audit preparation.
Connect declarations to retained inspection and test records.
Identify the requirement or reference, record its version, link the supporting material and assign the review owner.
A reviewable record of the evidence, status and required follow-up.
Record the part, batch or serial reference.
Confirm the named specification matches the requested revision.
Keep the declaration connected to the relevant inspection or test records.
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