Docsie vs Guidde vs Tango: Complete Video-to-Documentation Comparison (2026)
When your team needs to document processes quickly, you face a choice: screen capture tools built exclusively for software workflows, or a comprehensive platform that handles both digital and real-world documentation. This comparison breaks down Guidde, Tango, and Docsie to help you choose the right solution.
Executive Summary
Choose Guidde if: You need AI-powered video creation with studio-quality voiceovers (200+ voices) and your documentation is exclusively screen-based software workflows.
Choose Tango if: You want screenshot-based workflow documentation for browser/desktop software and don't need video output.
Choose Docsie if: You need a complete documentation platform that handles any video source (including real-world physical processes), version control, multi-language delivery, and customer-facing portals.
Platform Philosophy: Video Creation vs. Video Documentation
Guidde and Tango are video/screenshot creation tools. They help you make tutorial content by capturing your screen.
Docsie is a video documentation platform. You bring the video (from anywhere), Docsie turns it into maintained, versioned, multi-language documentation infrastructure.
The difference matters: If you're a SaaS company showing users how to use your software, creation tools work great. If you're an enterprise documenting complex processes across multiple locations, languages, and teams, you need a documentation platform.
The Critical Difference: What Can Each Tool Actually Document?
This is where Docsie fundamentally diverges from Guidde and Tango.
Guidde & Tango: Screen Capture Only
Both Guidde and Tango are limited to capturing what happens on a computer screen. They use browser extensions and desktop apps to record clicks and actions in software applications.
What they CAN document: - Software tutorials and walkthroughs - SaaS product guides - Browser-based workflows - Desktop application processes (paid plans only)
What they CANNOT document: - Manufacturing assembly procedures - Medical device operation - Construction safety protocols - Warehouse operations - Equipment maintenance in the field - Food preparation processes - Laboratory procedures - Any physical, real-world process
Docsie: Any Video Source
Docsie accepts any video file from any source—phone recordings, GoPro footage, security cameras, or professional video equipment. The AI analyzes the video content and generates documentation regardless of what's being filmed.
Real-world use cases Docsie handles:
| Industry | Example Process | How It Works |
|---|---|---|
| Manufacturing | Assembly line procedures | Film the process → AI generates step-by-step SOPs |
| Healthcare | Medical equipment operation | Record training → Create multilingual guides |
| Construction | Safety procedures | Capture on-site → Build compliance documentation |
| Field Service | Equipment repair | Document in the field → Produce maintenance guides |
| Logistics | Warehouse operations | Film workflows → Create operational SOPs |
| Hospitality | Food preparation | Record kitchen processes → Build training manuals |
If you can film it, Docsie can document it.
Pricing Comparison (2026)
Guidde Pricing
| Plan | Price | Key Features | Limitations |
|---|---|---|---|
| Free | $0 | 25 videos, web capture, voiceover recording | Watermark, no exports, no AI voices |
| Pro | $18/creator/mo (annual) | Unlimited videos, MP4/PPT/PDF export, 1 brand kit | Web capture only, single user |
| Business | $39/creator/mo (annual) | Desktop capture, AI text-to-speech, analytics | Max 5 creators |
| Enterprise | Custom | Studio voices, multi-language, SSO, customer portals | Contact sales |
Source: Guidde Pricing
Tango Pricing
| Plan | Price | Key Features | Limitations |
|---|---|---|---|
| Free | $0 | 15 workflows, 10 users, browser capture | Tango branding, no desktop capture |
| Pro | $20/user/mo (annual) | Unlimited workflows, desktop capture, 14-day history | Per-user pricing adds up |
| Enterprise | Custom | SSO, SCIM, in-app walkthroughs, 365-day history, PII blurring | Contact sales |
Source: Tango Pricing
Docsie Pricing
| Plan | Price | Key Features | Video Processing |
|---|---|---|---|
| Startup | Free | 5 users, 2 portals, 3GB storage | ~24 min free (70K credits) |
| Premium | $170/mo | 15 users, 3 portals, 50GB, 300K AI credits | ~5 hours/month |
| Organization | $750/mo | 90 users, 10 workspaces, 250GB, 1.5M AI credits | ~25 hours/month |
Source: Docsie Pricing
Cost Per User Comparison
When you factor in team size, the pricing picture changes significantly:
| Platform | Plan | Users Included | Monthly Cost | Cost Per User |
|---|---|---|---|---|
| Guidde Business | $39/creator | 5 creators max | $195 | $39/user |
| Tango Pro | $20/user | Per seat | $200 (10 users) | $20/user |
| Docsie Premium | $170/mo | 15 users | $170 | $11.33/user |
| Docsie Organization | $750/mo | 90 users | $750 | $8.33/user |
Key insight: Docsie includes users in the plan price, while Guidde and Tango charge per seat. For teams larger than 5 people, Docsie becomes significantly more cost-effective.
Feature Comparison
Capture Capabilities
| Feature | Guidde | Tango | Docsie |
|---|---|---|---|
| Browser capture | ✅ Chrome/Edge extension | ✅ Chrome extension | ✅ Any browser |
| Desktop capture | ✅ Business+ only | ✅ Pro+ only | ✅ Any video upload |
| Upload any video | ❌ Screen capture only | ❌ Screenshot-based only | ✅ MP4, MOV, AVI, WebM, MKV |
| Real-world processes | ❌ No | ❌ No | ✅ Film and upload |
| Mobile recording | ❌ No | ❌ No | ✅ Record on phone, upload |
Output Types
| Feature | Guidde | Tango | Docsie |
|---|---|---|---|
| Video output | ✅ Yes | ❌ No (screenshots only) | ✅ Yes |
| Step-by-step guides | ✅ Auto-generated | ✅ Auto-generated | ✅ AI-generated |
| AI voiceover | ✅ 200+ voices (Business+) | ❌ No | ✅ Text-to-speech |
| Export formats | MP4, GIF, PPT, PDF | PDF, HTML, Markdown | Markdown, HTML, PDF, API |
Documentation Management
| Feature | Guidde | Tango | Docsie |
|---|---|---|---|
| Version control | ❌ No rollback | ⚠️ 14 days (Pro), 365 days (Enterprise) | ✅ Full history with rollback |
| Multi-language | ✅ Enterprise only | ❌ No | ✅ 20+ languages built-in |
| Multi-tenant portals | ✅ Enterprise only | ❌ No | ✅ Premium+ (3-10 sites) |
| Custom domains | ❌ No | ❌ No | ✅ 3-10 domains |
| API access | ❌ No | ❌ No | ✅ Organization+ |
Team & Collaboration
| Feature | Guidde | Tango | Docsie |
|---|---|---|---|
| Free plan users | 1 creator | 10 users | 5 users |
| Collaboration | Business+ only | Pro+ | All plans |
| Workspaces | Single | Single | Up to 10 (Organization) |
| SSO | Enterprise only | Pro+ | Organization+ |
Limitations by Platform
Guidde Limitations
Based on user reviews and documentation:
- 100-step limit per guide—complex processes may not fit
- No video upload—can only capture what's on screen
- Desktop capture requires Business plan ($39/creator/mo)
- AI voiceover requires Business plan—Free and Pro are manual voiceover only
- Per-creator pricing scales expensively for teams
- No version control—can't roll back to previous versions
- No multi-language except on Enterprise
- Internet required for AI features
Tango Limitations
Based on Tango's help documentation:
- Not a screen recorder—captures screenshots, not video
- Cannot capture Chrome settings, Chrome store, Google Docs/Sheets details, or PDFs
- Desktop app less precise than browser extension
- 15 workflow limit on free plan
- Per-user pricing means costs grow with team size
- No video output—only static guides with screenshots
- In-app guidance only on Enterprise
- No multi-language support
- No customer-facing portals
Docsie Considerations
- Video processing has monthly limits (~5-25 hours depending on plan)
- Premium features require paid plans (video-to-docs not on free tier)
- Learning curve for full platform capabilities
- Best value for teams 5+—single users may find simpler tools sufficient
Use Case Analysis
When to Choose Guidde
✅ Good fit: - Creating polished video tutorials with AI voiceover - Software companies documenting their product - Teams that need professional-looking video content - Small teams (under 5 creators)
❌ Not ideal for: - Documenting physical/real-world processes - Teams larger than 5 (per-creator pricing) - Organizations needing version control - Multi-language documentation requirements
When to Choose Tango
✅ Good fit: - Quick screenshot-based guides for software - Internal SOPs for browser-based tools - Teams that don't need video output - Budget-conscious small teams
❌ Not ideal for: - Creating video tutorials - Documenting physical processes - Customer-facing documentation portals - Complex workflows over 100 steps
When to Choose Docsie
✅ Good fit: - Documenting both digital AND physical processes - Enterprise teams serving multiple clients - Organizations needing version control and rollback - Multi-language documentation requirements - Customer-facing documentation portals - Teams larger than 5 people (better per-user economics)
❌ Not ideal for: - Solo users who only need simple screen capture - Teams that only document software (simpler tools may suffice) - Organizations that don't need full documentation platform
The Real-World Documentation Advantage
This is Docsie's unique differentiator. Here's what's possible when you're not limited to screen capture:
Manufacturing Example: 1. Film assembly line procedure on smartphone 2. Upload MP4 to Docsie 3. AI analyzes video and generates step-by-step SOP 4. Translate to 20+ languages for global workforce 5. Publish to branded portal with version control
Field Service Example: 1. Technician records equipment repair on phone 2. Video uploaded to Docsie from the field 3. AI creates maintenance guide with extracted steps 4. Documentation available immediately for other technicians 5. Updates tracked with full version history
Neither Guidde nor Tango can handle these use cases—they're fundamentally limited to what appears on a computer screen.
Making Your Decision
| If you need... | Choose |
|---|---|
| Video tutorials with AI voiceover (software only) | Guidde |
| Quick screenshot guides (software only) | Tango |
| Document ANY process (digital + physical) | Docsie |
| Multi-language support | Docsie |
| Customer-facing portals | Docsie |
| Version control with rollback | Docsie |
| Best per-user value (5+ users) | Docsie |
| Simplest tool for solo user | Guidde or Tango |
See Docsie In Action
Want to see how Docsie handles your specific documentation needs—whether that's software tutorials or real-world process documentation?
Book a Demo → | View Pricing → | Learn About Video-to-Docs →