Product Requirements Document 101: Your Guide to Writing Great PRDs

Avatar of Author
Tanya A Mishra
on February 05, 2024 · · filed under AI Technical Writing Product Requirements Document

Every product begins with an idea and a strong intention to solve a pressing problem. Whether you are a budding entrepreneur or a seasoned businessman, you need to have a clear view of your product which you can pass on to the designated Product Team to build. This article takes a closer look at the various aspects of a Product Requirement Document and shares insights on how you can draft the perfect document definition to help your technical team.

What is a Product Requirements Document?

In simple terms, it is a detailed blueprint of all your product characteristics, features, and capabilities. It is typically shared with the Product Teams who work on the overall product design and ensure that it meets the seller's vision of the initial product. When you share your PRD with your development team, everyone associated with the product gains a better understanding of the product, the prospective customers, and how it can help solve a particular problem.

A Product Requirements Document is a comprehensive and essential document. Drafted by an expert serves as a guide for the documents that are drafted later on in the software release process. Product managers generally follow a template and note down the specific details of the expected project before the team begins working on the project.

If you are a Project Manager or currently in charge of a new product and are wondering how to make a Product Requirements Document, you will be glad to know that Docsie is a specialised document creation tool where you can draft the details of your product and share it with your team members and all the external stakeholders.

Benefits of Product Requirements Document

Benefits of Product Requirements Document

Before you start working on a new product or improving an existing one, create a detailed PRD sharing the vision and mission of the project. From outlining the target market to mentioning the customer requirements - a PRD facilitates seamless collaboration among all the teams involved and increases product success. But before we delve into how to make a Product Requirements Document, lets review some of the pros to fully understand PRD meaning and values:

Benefits How it helps
Outlines project goals The PRD shares high-level objectives of the product and provides detailed directions to all teams along with project deadlines and areas of work.
Helps in successful collaboration When all the stakeholders go through the PRD, they can better understand the project, their roles, and their performance expectations.
Clarifies the scope PRDs include the features and functionalities of the product along with specific things termed as out of scope. This helps to reduce ambiguities and sparks a positive work environment.
Offers seamless collaboration An effective PRD is an excellent document that is created as a result of a successful collaboration between multiple teams. As a result, it becomes a focal point for all departments.
Places customer at the heart PRD is a consequence of good market research and in-depth analysis. While drafting the PRD, product managers often take into account the perspectives of the end users.

How to Write a Product Requirements Document?

Are you struggling with how to make a Product Requirements Document? Drop all your worries as here we share some easy steps that you can follow to draft your product documentation.

How to Write a Product Requirements Document

1. Share the product purpose:

Make sure that the PRD mentions the problems that your product addresses and solves. Summarise all the reasons for which you are creating the product. Start with what reasons it can solve and talk about why the problem is important and how it can benefit the end users.

2. Discuss the product features:

Write down all the features that make your product unique. Add a description for each along with an objective and a specific use case. Keep your content short but make it engaging and easily understandable by using a lot of visual aids to convey your vision of the project.

3. Set rough deadlines:

Establish a specific timeline and share it with all project stakeholders so that they can plan their work accordingly. Help everyone to monitor their progress and set expectations for achieving key milestones.

4. Specify the success metrics:

An important part of how to write a Product Requirements Document includes success evaluation and measurement. So, define your success metrics, set measurable goals, and how you would track them.

5.Note release criteria:

Are there any predeterminants that your product needs to meet before its release? Outline the product's minimal functionality, clarify the scope of user testing, and list down the release criteria so that you can create a user-friendly product.

Handy Tips on Writing A Product Requirements Document

Handy Tips on Writing A Product Requirements Document

There's a lot of debate on what to include and what not to include in a typical PRD template. While there are no hard and fast rules or strategies for writing a PRD, there are some items that feature in such documents. These are:


Talk not only about your project goal but also about the background of the product. Why do you want to manufacture it and what problem does it solve? Ensure that your PRD answers such questions.


Take each feature of your product and discuss how it can simplify lives or make lives easier for the end users. Highlight the use cases and share additional important details as necessary.

System requirements:

Before releasing your product, you should have a clear idea of what kind of end-user environment your product requires. From operating systems and browsers to memory and the device's processing powers - outline the supported environments.

Assumptions and obstacles:

On your journey of how to make a Product Requirements Document, it is important to talk about implementation precautions as well. List out if there are any limitations of the implementation. Is there anything to be aware of during the product release or are there any additional elements required for the product's functionality? Mention all these in your draft.

Docsie - Your Ultimate Documentation Partner

If you are looking for trustworthy software that can cater to all your documentation needs - presenting Docsie - is the one-stop shop for easy, affordable, and seamless documentation. Welcome Docsie into your workflows and create simplified ways of drafting, maintaining, sharing, and editing Product Requirements Document.

Docsie - Your Ultimate Documentation Partner

With Docsie's powerful and amazing features like version control, language management, AI language translation, etc., you can work on multiple Product Requirements Documents and effectively convey the usability, importance, and value of your product. So, the next time you are worried about how to make a Product Requirements Document, integrate Docsie into your system and enhance your documentation process.

Docsie - Your Ultimate Documentation Partner 2

Final Thoughts

PRD holds a significant position as one of the most essential business requirements documents. It gives a good structure to the overall project associated with the product and readies your product for a good launch. However, a typical Product Requirements Document example is open to flexibility - which means that all your members can access the document and make the necessary changes to improve the product or the users' experience. If you are looking for reliable software, to begin with the process of how to make a Product Requirements Document, choose Docsie as your collaborative partner and get ready to document with ease.

Next Post >

Subscribe to the newsletter

Stay up to date with our latest news and products